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Privacy Policy

Last updated: June 19, 2018 

Federation of Asian Canadian Lawyers (British Columbia) Society (“FACL BC”) Policy Concerning Members’ Personal Information.

FACL BC, as a professional voluntary organization, is committed to enhancing the interests of its diverse and promoting equity, justice, and opportunity for Asian Canadian legal professionals and the community by fostering advocacy, community involvement, legal scholarship, and professional development. Consistent with these objectives and its mandate, FACL BC is dedicated to maintaining high standards of confidentiality with respect to the information that has been provided to us. This Policy Statement has been prepared to affirm our commitment to maintaining the privacy of our Members and others and to inform you of our practices concerning the collection, use and disclosure of Personal Information provided to FACL BC. For the purposes of this policy, “Member” means an individual who has been accepted for membership in FACL BC or who seeks to become a member of FACL BC.

Our obligations apply to all directors, employees, contractors and agents who provide services to or on behalf of FACL BC in connection with our delivery of products, services and information to our Members.

In the event of questions about: (i) access to your Personal Information; (ii) our collection, use, management or disclosure of Personal Information; or (iii) this Policy; please contact inquiries@faclbc.ca, PO Box 18551 West Georgia RPO, Vancouver BC V6Z 0B3.

WHAT IS PERSONAL INFORMATION?

We consider "Personal Information" to mean any information, recorded in any form, about an identified individual or an individual whose identity may be inferred or determined from such information, other than business contact information (e.g. name, title, business address, telephone and fax numbers and e-mail address).

WHY FACL BC MAY COLLECT PERSONAL INFORMATION

FACL BC collects information provided in writing (including via electronic media) or verbally about Members, and does so to fulfill the objectives and mandate of FACL BC, which involves:

  • Communicating with and determining the needs of its membership;

  • Providing products, services and information to its Members;

  • Permitting affiliated organizations to provide products, services and information to Members;

  • Managing our relationship with Members;

  • Meeting any legal or regulatory requirement; and

  • Such other purposes consistent with the foregoing purposes.

HOW FACL BC USES PERSONAL INFORMATION

FACL BC only collects, uses and discloses Personal Information for purposes that would be considered reasonable in the circumstances and only such information as is required for the purposes of providing products, services or information to our Members. We use only fair and lawful methods to collect Personal Information. Our use of Personal Information is limited to the purposes described in this Policy.

WHEN FACL BC MAY DISCLOSE YOUR PERSONAL INFORMATION

As a general rule, all information concerning a Member is held in strict confidence and, except in limited circumstances, is not revealed to anyone unless expressly or implicitly authorized by the Member. FACL BC may release the name, address, telephone number and e-mail address of Members (“FACL BC membership information”) to affiliated organizations and other reputable organizations when:

  • In the opinion of FACL BC, such usage constitutes a service and information pertinent to the members of FACL BC, and

  • FACL BC has the written agreement of such organizations to adhere to specific requirements with respect to their use of such information.

Where FACL BC discloses Personal Information to organizations that perform services on our behalf, we will require those service providers to use such information solely for the purposes of providing services to the person concerned or FACL BC and to have appropriate safeguards for the protection of that Personal Information.

Please note that there are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where FACL BC is obliged to disclose information without consent. Such circumstances may include:

  • Where required by law or by order or requirement of a court, administrative agency or other governmental tribunal;

  • Where FACL BC believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group;

  • Where it is necessary to establish or collect fees;

  • Where it is necessary to permit FACL BC pursue available remedies or limit any damages that FACL BC may sustain; or

  • Where the information is public.

Where obliged or permitted to disclose information without consent, FACL BC will not disclose more information than is required.

CONSENT

Unless permitted by law, no Personal Information is collected, without first obtaining the consent of the individual concerned to the collection, use and dissemination of that information. However, we may seek consent to use and disclose Personal Information after it has been collected in those cases where FACL BC wishes to use the information for a purpose not identified in this Policy or not previously identified or for which the individual concerned has not previously consented.

If a Member consents, his/her personal information shall be used for the purposes indicated in this policy statement. If a member does not consent, then his/her personal information shall be used by FACL BC for purposes of communicating with the Member only and shall not be provided to anyone else. In the event a Member does not indicate his/her consent, the submission of the information constitutes the consent of an applicant to the use of his or her personal information for these purposes.

If a Member wishes to withdraw his/her consent to have his/her FACL BC membership information disclosed to affiliated organizations and other reputable organizations, the Member should contact FACL BC.

THE ACCURACY AND RETENTION OF PERSONAL INFORMATION

FACL BC endeavours to ensure that any Personal Information provided by its Members and in its possession is as accurate, current and complete as necessary for the purposes for which FACL BC uses that information. If we become aware that Personal Information is inaccurate, incomplete or out of date, FACL BC will revise the Personal Information and, if necessary, use its best efforts to inform third parties which were provided with inaccurate information so that those third parties may also correct their records. Information about a former member is not actively maintained and, for so long as it is held by FACL BC, FACL BC cannot assure the accuracy of such information.

We keep your Personal Information only as long as it is required for the reasons it was collected. This period may extend beyond the end of a Member’s relationship with FACL BC but it will be only for so long as it is necessary for us to communicate with you or to have sufficient information to respond to any issues that may arise at a later date. When your Personal Information is no longer required by FACL BC, we will destroy, delete, erase or convert it into an anonymous form.

PROTECTION OF PERSONAL INFORMATION

FACL BC endeavours to maintain appropriate physical, procedural and technical security with respect to its information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure, or modification of Personal Information. This also applies to our disposal or destruction of Personal Information.

FACL BC further protects Personal Information by restricting access to it to those persons that the management of FACL BC has determined need to know that information in order that we may provide our products, services or information.

FACL BC uses Wild Apricot Inc. to process and secure Personal Information and other data. For Wild Apricot Inc.’s security overview, visit: https://www.wildapricot.com/security-overview.

ACCESS TO YOUR PERSONAL INFORMATION

FACL BC permits the reasonable right of access and review of Personal Information held by us about a Member and will endeavor to provide the information in question within a reasonable time and no later than 30 days following the request. Where information will not or cannot be disclosed, the individual making the request will be provided with the reasons for non-disclosure. FACL BC will not charge a Member for verifying or correcting his/her Personal Information.

VISITING THE FACL BC’S WEBSITE

A visitor to FACL BC’s website  (www.faclbc.ca) is not required to reveal any individually identifiable information, such as name, address, or telephone number. Nor is such information collected passively by electronic means. In order to access and use the Members-only portions of the site, members will need to provide certain Personal Information. Such personal information will only be used for providing services and information to Members.

Information is collected when an individual voluntarily completes an on-line membership application form or completes an online survey. This information is collected, used or disclosed in a manner consistent with this policy statement. E-mail addresses are also collected during the online membership application process but applicants may indicate that they do not wish to receive any unsolicited electronic communication. Mailing addresses are collected during the online membership application process for FACL BC to send notices to comply with the requirements of the Societies Act.  

Individuals who wish to pay for membership fee online are requested to supply financial information (e.g. credit card information; purchase order numbers or any other payment information for billing purposes). This information is collected for billing and delivery purposes as well as to permit us to contact the individual with respect to actions taken by us to complete the order. For the transfer and receipt of certain types of sensitive information such as financial information, visitors will be redirected to a secure third party server (e.g. PayPal) and will be able to complete their transaction on the secure server.

In browsing the Internet, you will encounter a technology called "cookies" which can be used to provide you with specific information from a website as well as provide the operator of a website with information about you. "Session" cookies are temporary bits of information that are erased once you exit your web browser window or otherwise turn your computer off. Session cookies are used to improve navigation on websites and to collect aggregate statistical information. This site uses session cookies to only record session information.

Most Internet browsers are initially set to accept cookies. If you do not wish to accept cookies, you can set yours to refuse cookies or to alert you when cookies are being sent.

A user of FACL BC’s website may access the information held by FACL BC about them in connection with their visits to this site as well as their account information. Users may request the correction of any inaccuracies in such information. Access to and, if required, correction of such information may be arranged by sending an e-mail message to inquiries@faclbc.ca or writing to FACL BC at the contact indicated at the beginning of this Policy.

EVOLVING PRACTICES

FACL BC will from time to time review and revise its privacy practices and this Policy. In the event of any amendment, a notice will be posted on www.faclbc.ca and published in appropriate FACL BC publications. Policy changes will apply to the information collected from the date of posting to FACL BC’s website as well as to existing information held by FACL BC.


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