FACL BC Contractor Posting: Executive Coordinator

23 Mar 2023 5:31 PM | Anonymous

FACL BC Contractor Posting: Executive Coordinator

The Federation of Asian Canadian Lawyers (British Columbia) Society (“FACL BC”) is looking for a highly-motivated 1L or 2L BC law student to serve as our next Executive Coordinator, to help fulfill our mission of promoting equity, justice and opportunity for Asian Canadian legal professionals and the broader community. This is a one-year paid independent contractor position at a competitive hourly rate.

FACL BC is a pan-Asian organization celebrating the diversity of our Asian communities - we explicitly encourage applicants who identify as being “Asian-Canadian”, including but not limited to South Asian, West Asian, Southeast Asian, East Asian, or any other self-identifying Asian-Canadian law students from any BC law school (Peter A. Allard School of Law, University of Victoria, and Thompson Rivers University) to apply.

As part of our mission to continue diversifying our operations outside of the Greater Vancouver area, based on equal qualifications, preference may be given to candidates applying from the University of Victoria or Thompson Rivers University Faculty of Law

Apply here: https://forms.gle/RYXugfcRPau99xN37 

Deadline to apply: Sat, Apr 1 at 11:59PM Pacific Time.  

Interviews will be conducted on a rolling basis, so please apply early. Only qualified candidates who are shortlisted for an interview will be contacted.

Term: May 1, 2023 - May 31, 2024

Rate: $24.00 per hour

Who are we?

FACL BC is a diverse coalition of Asian-Canadian legal professionals working to promote equity, justice, and opportunity for Asian-Canadian legal professionals and the broader community.  FACL BC is the largest equity-seeking bar organization in British Columbia with over 500 members across all areas of the legal profession including students, associates, partners, in-house counsel, public service, and the judiciary.  

In November 2022, we hosted our signature 11th Annual Gala, “Belonging”, featuring Justice Michelle O'Bonsawin of the Supreme Court of Canada and Judge Brent Hoy of the BC Provincial Court as our keynote speakers.  

FACL BC was also the winner of the 2022 Clawbies award for Best Podcast and the 2021 Clawbies award for Best Innovative Project for our ground-breaking documentary, “But I Look Like a Lawyer”, which captures stories of the discrimination, stereotyping and bias experienced by members of the Pan-Asian legal community.  

Our documentary was also selected for The 26th Annual Vancouver Asian Film Festival and will be screened at the upcoming NALP Annual Conference in Vancouver. You may also recall learning about our documentary in school, as it is mandatory viewing for incoming students at the Peter A. Allard School of Law and recommended reading for incoming students at the University of Victoria Faculty of Law.

What are we looking for?

  • Current 1L or 2L student who self-identifies as Asian-Canadian and is attending the University of Victoria Faculty of Law, Thompson Rivers University Faculty of Law or Peter A. Allard School of Law;

  • Outstanding organizational and communication skills (verbal and written);

  • Experience planning events for non-profit organizations, student clubs or similar organizations;

  • Experience with platforms such as Google Drive and Zoom is an asset;

  • Experience with social media platforms such as Instagram, LinkedIn and Facebook is an asset;

  • Experience with Linktree, graphic design (Canva), and website management (Wild Apricot) is an asset;

  • Willingness to learn, adapt and problem-solve;

  • Ability to work independently, with another Executive Coordinator, and with multiple stakeholders;

  • Ability to meet tight and competing deadlines within a highly active organization; and

  • Ability to work occasionally in the evenings and on weekends, as required.

The successful candidate must possess a personal laptop and a reliable Internet connection. Additional training on the software applications listed above will be provided to the successful candidate.

What are your responsibilities?


  • Respond to director requests for assistance with events, operate Wild Apricot (our membership/website platform) or another platform, Zoom, Canva and Google Drive, and send out emails;

  • Approve new membership applications, maintain an orderly archive and assist the Treasurer with financial matters on Wild Apricot;

  • Contact Wild Apricot to troubleshoot issues that arise;

  • Apply for CPD credits or other professional credit approvals for FACL BC’s events;

  • Assist in recording board meeting minutes and/or action items, if needed;

  • Attend FACL BC monthly board meetings (typically the second week of each month), as required; and

  • Assist the Treasurer with collecting information and drafting grant applications for FACL BC.


  • Review and respond to emails received in the general FACL BC inbox and forward other inquiries accordingly to the appropriate committee and director(s);

  • Coordinate with the Membership Committee to draft and send out monthly email newsletters to FACL BC’s membership;

  • Assist in sending out calendar invites to directors for board meetings;

  • Assist with preparing marketing materials, including updating the FACL BC website, Instagram page, LinkedIn account, Facebook page and newsletter; and

  • Report regularly to the President and FACL BC Executive Committee as needed.

Event Planning

  • Provide logistical support for FACL BC events including creating event pages on Wild Apricot, Zoom and Facebook;

  • Make event name tags for attendees and speakers;

  • Set up and attend  virtual events, where requested;

  • Assist the Secretary with updating our internal events calendar with new events and changes, if needed;

  • Create and send thank you cards and arrange to deliver FACL BC merchandise to event guests and event speakers, as required; and

  • Such other FACL BC-related services, and deliverables, as we may request.

Apply here: https://forms.gle/RYXugfcRPau99xN37 

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