FACL BC Contractor Posting: Executive Coordinator (Applications Closed)

25 Mar 2024 1:20 PM | FACL BC (Administrator)

Applications closed.

FACL BC Contractor Posting: Executive Coordinator 

The Federation of Asian Canadian Lawyers (British Columbia) Society (“FACL BC”) is looking for a highly-motivated 1L (preferred) or 2L BC law student to serve as our next Executive Coordinator, to help fulfill our mission of promoting equity, justice and opportunity for Asian Canadian legal professionals and the broader community. This is a one-year paid independent contractor position at a competitive hourly rate. Estimated hours range from 5 to 10 hours per week but are not guaranteed.

FACL BC is a pan-Asian organization celebrating the diversity of our Asian communities - we explicitly encourage applicants who identify as being “Asian-Canadian”, including but not limited to South Asian, West Asian, Southeast Asian, East Asian, or any other self-identifying Asian-Canadian law students from any BC law school (UBC Peter A. Allard School of Law, University of Victoria, and Thompson Rivers University) to apply.

As part of our mission to continue diversifying our operations outside of the Greater Vancouver area, based on equal qualifications, preference may be given to candidates applying from the University of Victoria or Thompson Rivers University Faculty of Law. 

Apply here: https://forms.gle/mu7AhyAhPiSmyCTp8 

Deadline to apply: April 2, 2024 at 11:59PM Pacific Time.  

Interviews will be conducted on a rolling basis, so please apply early. Only qualified candidates who are shortlisted for an interview will be contacted.

Term: May 1, 2024 - May 31,  2025

Rate: $24.00 per hour

Hours: 5-10 hours per week (estimated, not guaranteed)

Who are we?

FACL BC is a diverse coalition of Asian-Canadian legal professionals working to promote equity, justice, and opportunity for Asian-Canadian legal professionals and the broader community.  FACL BC is the largest equity-seeking bar organization in British Columbia with over 620 members across all areas of the legal profession including students, associates, partners, in-house counsel, public service, and the judiciary.   

In November 2023, we hosted our largest Gala to date featuring Patrick Chan, Olympic figure skater, who spoke on the theme of Champions: Within, Among, and Beyond. We welcomed 767 guests to the Fairmont Hotel Vancouver to a sold out evening, preceded by our first in-person daytime Conference featuring Judge Gurmail Gill of the BC Provincial Court.

FACL BC was also the winner of the 2022 Clawbies award for Best Podcast and the 2021 Clawbies award for Best Innovative Project for our ground-breaking documentary, “But I Look Like a Lawyer”, which captures stories of the discrimination, stereotyping and bias experienced by members of the Pan-Asian legal community.  

Our documentary was also selected for The 26th Annual Vancouver Asian Film Festival and NALP Annual Conference in Vancouver, and will be screened at the Law Society of BC. You may also recall learning about our documentary in school, as it is mandatory viewing for Professional Responsibility students at the University of Ottawa Faculty of Law (Common Law),  and is recommended reading for incoming students at the University of Victoria Faculty of Law. The documentary is also recommended viewing for students enrolled in the Law Society of BC’s Professional Legal Training Course and was recently mandatory viewing for students at the Peter A. Allard School of Law.

What are we looking for?

  • Current 1L (preferred) or 2L student attending the University of Victoria Faculty of Law, Thompson Rivers University Faculty of Law or Peter A. Allard School of Law;

  • Self-identification as Asian-Canadian preferred;

  • Outstanding organizational and communication skills (verbal and written);

  • Experience planning events for non-profit organizations, student clubs or similar organizations;

  • Experience with platforms such as Google Drive and Zoom is an asset;

  • Experience with social media platforms such as Instagram, LinkedIn and Facebook is an asset;

  • Experience with Linktree, graphic design (Canva), and website management (Wild Apricot) is an asset;

  • Willingness to learn, adapt and problem-solve;

  • Ability to work independently and in a team, with another Executive Coordinator and Associate Director, and with multiple stakeholders;

  • Ability to meet tight and competing deadlines within a highly active organization; and

  • Ability to work occasionally in the evenings and on weekends, as required.

The successful candidate must possess a personal laptop and a reliable Internet connection. Additional training on the software applications listed above will be provided to the successful candidate.

What are your responsibilities?


  • Respond to director requests for assistance with events, operate Wild Apricot (our membership/website platform) or another platform, Zoom, Canva and Google Drive, and send out emails;

  • Approve new membership applications, maintain an orderly archive and assist the Treasurer with financial matters on Wild Apricot;

  • Contact Wild Apricot to troubleshoot issues that arise;

  • Apply for CPD credits or other professional credit approvals for FACL BC’s events;

  • Assist in recording board meeting minutes and/or action items, if needed;

  • Attend FACL BC monthly board meetings (typically the second week of each month), Board orientation (typically in August), and the internal Board retreat (typically in March), as required; and

  • Assist the Treasurer with collecting information and drafting grant applications for FACL BC.


  • Review and respond to emails received in the general FACL BC inbox and forward other inquiries accordingly to the appropriate committee and director(s);

  • Coordinate with the Membership Committee to draft and send out monthly email newsletters to FACL BC’s membership;

  • Assist in sending out calendar invites to directors for board meetings and contractual deadlines with other third-parties;

  • Assist with preparing marketing materials, including updating the FACL BC website, Instagram page, LinkedIn account, Facebook page and newsletter; and

  • Report regularly to the President, Associate Director and FACL BC Executive Committee as needed.

Event Planning

  • Provide logistical support for FACL BC events and initiatives including creating event pages on Wild Apricot, and Zoom and Facebook;

  • Make event name tags for attendees and speakers;

  • Set up and attend  virtual events, where requested;

  • Assist the Secretary with updating our internal events calendar with new events and changes, if needed;

  • Create and send thank you cards and arrange to deliver FACL BC merchandise to event guests and event speakers, as required; and

  • Such other FACL BC-related services, and deliverables, as we may request.

Privacy Policy

We take your privacy seriously.  For details, please see our FACL BC Privacy Policy here
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